Directors Positions and Roles

Chairperson / President

• Chair meetings of the Board, the AGM and General Meetings of RBA
• Assist State and or Regional Branches to evolve and function effectively
• Liaise with State/Regional Branch Secretaries and State/Regional Presidents to provide support for programs they run
• Report to the Board each meeting on the operation of State/Regional branches
• Be the spokesperson for RBA nationally.
• Initiate and maintain political contacts to further the objectives of the company
• Assist the Managing Director where necessary in promoting the company and its objectives in the farming and wider community

Managing Director

• Chair meetings of the board in the absence of the Chairperson
• With the Secretary, devise agendas for all meetings
• Be the spokesperson for RBA nationally in conjunction with the Chairperson
• Assist in interpreting matters of policy for the company
• Assist the Secretary in the day to day operation of the company
• Initiate and maintain communication with Australian and overseas agricultural associations and bodies
• Assist the Chairperson where necessary in promoting the company and its objectives in the farming and wider community

Secretary

• To keep records of all meetings, general AGM, SGM, Directors Meetings and any other meetings as required by the Company
• Set Agenda's for meetings as required
• Ensure the motions and actions required by the Company are acted upon
• Maintain a database of all Company members
• Keep files of the company's correspondence and archive where appropriate
• Act as Returning Officer for all elections for the Company
• Keep appropriate records of all monies handled for the Company
• Handle all queries from the general public and / or channel them to the appropriate Director or species coordinator as required

Treasurer

• Maintain the financial records of the Company
• Pay all the accounts of the Company expeditiously once payment approval has been received from the Board
• Provide financial statements to meetings of the Board and Members where appropriate
• Ensure that an annual audit of accounts is conducted
• Devise an annual budget for the Company after consultation with Board members
• Ensure that State Branches comply with proper financial practices in administering their monies.
• Advise the Board on financial matters
• Coordinate the sponsorship activities carried out by members.

Species Coordinator

• Coordinate the National Audit of Breeds o Domestic Farm Livestock including
  • collation of existing information
  • planning of audit process and procedures in liaison with animal coordinators, funders, other stakeholders
  • implementation
• Oversee the management of the "Animal Section" including
  • planning priority tasks in consultation with the animal coordinators
  • submitting budget to Board for approval
  • managing the budget according to plans
  • establishing accountability protocols with responsible coordinators
  • oversee communications (e.g.., Newsletter submissions, communications between coordinators, planning schedule...)
• Liaise with Animal Coordinators to establish process/mechanism for the inclusion of:
  • new animal categories to be managed
• Establish a breeder directory database
• Establish a database of rare breed societies
• Liaise with the webmaster to ensure information regarding rare breeds is available - in particular
  • what breeds are rare?
  • what are the breed standards of excellence
  • where can I purchase rare breeds - breeder directory
  • where can I find out more about this breed - breed society and other links
• Liaise with Government authorities on policy issues relating to the preservation of rare breeds

Events Coordinator

• Organise displays as decided by the Events Committee and, from time to time, the Directors
• Coordinate the staffing, advertising (in conjunction with the promotions coordinator) and the setting up and dismantle of shows, displays and events.
• Propose a range of events, displays, open days, workshops and field days each year to promote the aims of the Company
• Organise the storage of the Company's display equipment and provide coordination for its use by members
• Purchase and maintain a range of display materials for event use.

Marketing and Promotions

• Assist members to find markets for their rare breeds, both registered and unregistered
• Investigate the setting up of a marketing program through the RBA
• Liaise with other farm produce marketing groups to encourage the marketing of Rare Breeds produce
• Encourage the development of nation wide registration system for all species of rare breeds
• Promotions
  • Report to each Board meeting on the activities of the committee
  • Convene meetings of and maintain a committee of members which will:
    • assist in seeking sponsorship for RBA projects, events and activities
    • maintain and operate a RBA library
    • provide, publish and distribute information material for the company
    • initiate publicity and media releases for RBA projects, events and activities
    • advise Branches and the Board on appropriate publicity strategies

   

Last updated 2 January 2002